Office Manager & PA

 

Role Summary 

Our client, a specialist engineering company based in Blackrock, Co Dublin, are recruiting an Office Manager & PA to join their growing team. Working directly with the CEO and Chairman, the Office Manager & PA will be responsible for providing administrative support to the Senior Team as well as managing the day to day in the office. This is a full-time, permanent position which will be based on-site.

They are seeking an individual who has developed excellent organizational skills, attention to detail, flexibility, and the ability to engage effectively with multiple people in a dynamic environment. This individual must be able to work independently and demonstrate excellent interpersonal and communication skills, both verbal and written. The individual is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.  

 

Key Responsibilities will include: 

  •  Day to management of the office environment and upkeep.
  • Manage the CEOs calendar and set up meetings. 
  • Format information for internal and external communication – memos, emails, presentations, reports. 
  • Schedule and compile information for regular reports, following up with contributors where necessary
  • Manage information flow in a timely and accurate manner. 
  • Manage all travel arrangements for the SMT, airline, accommodation and ground transportation in-line with the company travel policy. 
  • Create and maintain travel profiles for the SMT. Prepare required materials for conferences, meetings, calls and various appointments. 
  • Record daily expenses and prepare weekly, monthly reports. 
  • Coordinate and in some cases manage and execute company meetings and events including site selection, venue coordination, and guest management.  
  • Create and maintain clear filing and organisational systems
  • Upkeep of HR documentation and administration where necessary

 

Required Skills and Experience: 

  • At least 8-10 years of experience supporting an executive in a professional setting. 
  • Fluent in English, both oral and written. A second language would be preferable but not required
  • Highly organized and proven ability to multi-task.  
  • Strong attention to detail.  
  • Strong interpersonal and communication skills (both written and verbal).  
  • Highly skilled in Microsoft Word, Excel and PowerPoint.  
  • Experience working in a growing organization or managing change processes
  • Experience in being assertive, with a high level of integrity and the ability to maintain the confidentiality of highly sensitive material with tact and professionalism.
  • Independent decision making and problem-solving skills with the ability to develop solutions in a logical and systematic way. 

What they offer 

Our client offers you the opportunity to work in a dynamic and entrepreneurial organisation, a diverse workplace with regards to gender, age and cultural background in a growing market in a fast-paced industry. You will receive a very competitive total benefits package including an excellent base salary, and bonus scheme. The company has global ambitions and reach; therefore this role will require someone with an international view and the ability to make informed decisions while understanding when to seek insight.

 

Voltedge welcomes applications from all interested candidates - please apply with CV and cover letter.

 

 

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