Finance Administrator (Part-Time)

ABOUT FINE GRAIN PROPERTY

An Irish owned business established in Singapore in 2007, Fine Grain Property is a world class

operator and investor in the sustainable repositioning and development of real estate.

Since 2016, Fine Grain Property (“Fine Grain”) has acquired 21 commercial properties across

Ireland including the development of two greenfield sites into LEED Gold office facilities. Funds

advised by Fine Grain currently own and manage 19 properties and c. 1.25 million square feet of

high-quality office space worth in excess of €290 million, with more than 65 multinational tenants.

OUR PURPOSE

At Fine Grain, we build success for our clients by enabling sustainable workplace communities.

People are at the heart of everything we do – building long-term, sustainable relationships with

people we like, trust, and respect.

We are a data-driven, impact-oriented, and people-centred organisation, where our values guide

every decision and action. We believe in the power of facts and insights, the importance of

celebrating individual and team success, and the courage to challenge one another for continuous growth.

Data Driven – We collect, analyse, and leverage data to provide actionable insights, ensuring that our decisions are grounded in reality and lead to meaningful outcomes.

People Centred – We celebrate success in all its forms, recognising and rewarding achievements, both big and small. Gratitude and appreciation are woven into the fabric of our culture.

Impact Orientated – We believe in honest, open communication, where it's okay to challenge

ideas. When tough decisions arise, we address them head-on and quickly.

POSITION SUMMARY

As our business continues to grow and evolve, so do the demands on our finance function. To

maintain operational efficiency, accuracy, and continuity, we’re looking to strengthen our team with additional day-to-day finance support.

We’re seeking a detail-oriented and dependable individual to join our finance team in a part-time

capacity (20-25 hours per week, office-based). Reporting to the Finance Director and working

closely with the broader finance team, this role is key to supporting the smooth running of our daily financial operations.

CORE RESPONSIBILITIES

• Prepare and execute monthly payment runs on time

• Process and verify invoices for accuracy and completeness

• Maintain accurate and organised financial records to support internal reporting

• Assist with employee expense processing and ensure compliance with company policies

• Support cash flow monitoring by providing timely data on payables and receivables

• Update and maintain supplier and customer records in financial systems

• Respond to internal and external finance-related queries in a timely and professional manner

• Lease administration & support input into lease management systems

• Assist in preparing of VAT returns

• Contribute to the preparation of monthly, quarterly and year-end management account close

• Support budgeting and forecasting activities, where relevant

• Help document and maintain finance procedures and policies

IDEAL EXPERIENCE

• 2-3 years’ experience in a finance or accounts administration role

• Proficiency in accounts payable and general ledger processes

• Comfortable working with Microsoft Excel and other Microsoft Office applications

• Exposure to lease administration or property-related finance tasks an advantage

• Highly organised with good attention to detail

• Ability to work independently and manage multiple task

• A proactive, can-do attitude with a willingness to learn

PERSONAL ATTRIBUTES

People-Centred– Supportive and empathetic, with a strong commitment to helping

colleagues navigate challenges both in business and life, creating a positive and

collaborative team atmosphere.

Data-Driven – Analytical and detail-oriented, with a strong focus on making decisions

based on facts and data and sharing valuable insights to support informed decision-making

across the team.

Impact-Oriented– Results-driven and accountable, with a strong sense of responsibility to

set realistic goals, meet deadlines, and take ownership when obstacles arise, contributing

to a culture of reliability and execution.